Here are two excellent reasons why orders should exactly match your bids.

The first reason is that your company has entered a contract with at least two entities, the policy holder and the insurance company. The second reason is that you are running the risk of losing money on the job. If you are doing progressive job costing of the job, it will give you time to correct the problem in real-time and hopefully in time before it goes sideways. In order to get timely job costing, the job has to be totally subbed out or the job has to be internally job costed.  In order to do internal job costing, three things have to be done:

1. Any labor done on the job requires a daily time card to be submitted with each line item having any time expended for the day allocated against the line item.

2. All purchases need to use a purchase order system that tracks and compares prices of estimated to actual.

3. The job manager needs to review the progress of the job weekly, based on the job costing report of comparing the above two points to estimated vs actual costs